Carol Altmann – The Terrier

Tonight I can reveal that a group of Lyndoch staff tried to alert the Lyndoch board to a looming staff crisis more than a year ago, but was ignored.

An explosive letter has emerged that was written by a group of experienced staff to the Lyndoch board on 2 April 2020 – 18 months ago.

The letter was delivered to the board via a trusted intermediary, a Warrnambool GP.

Staff are forbidden under Lyndoch policy to approach the board directly, but the authors, who represented a cross-section of Lyndoch, clearly felt they had no choice.

“It is with grave concern that we feel compelled to formally address the Board of Directors of Lyndoch Living,” the letter begins.

“Our knowledge that this direct communication may lead to employment termination must also demonstrate the gravity of our actions and the reason we undertake this anonymously,” it says.

Between them, the letter says, the authors have more than 50 years experience in aged care and they came with a warning:

“Over the last four years we have seen a significant deterioration of staff morale, and poor and highly detrimental decision making…,” they write.

“This has resulted in a very poor culture, significant stress and distress among staff, sick leave and resignations”.

Let’s just stop there for a moment.

I wish I could publish the entire letter, but Lyndoch is too litigious for me to take that risk, so what follows is my edited version of what the authors outline as their issues of major concern, the alleged causes and the request for action.

The staff tell the board that they tried to raise their concerns through the normal channels, but have got nowhere.

In fact the situation only got worse.

“Unfortunately we have met with obstruction, denial or dismissal at each point,” they write.

Either a lack of action or consequences for speaking up, meant other staff remained silent, which led to more “inappropriate and detrimental behaviour”.

The authors say they turned to two politicians for help who were alarmed by their claims and urged the staff to contact the board directly.

So they did, via a letter that could not be more direct.

They urged the board to do a “fearless review” of Lyndoch Living that would include three things:

1. Engage an independent company to undertake a cultural staff survey. (The) previous cultural review was prepared for the law firm that represents Lyndoch Living.

2. Ensure that the recommendations within the independent survey are tabled, considered and actioned by the Board;

3. Engage an independent forensic accountant to review appropriate resident related expenditure and review the current investment portfolio and commitments in line with a not-for-profit culture.

And at the end of the letter came the kicker.

The authors offered to meet with the board, to show their faces, and to step away from anonymity.

They would do this, they said, provided they could be protected from any threat to their jobs, and assured confidentiality.

This is huge.

Anybody who knows a Lyndoch worker who wants to speak up, but doesn’t, knows that the number one reason given is fear of being targeted, or losing their job.

The courageous staff behind this letter swallowed that fear because they believed if they did nothing, the situation would only deteriorate.

They decided to trust the board.

So they wrote their letter, they had it delivered via the GP and they waited for a response via the same intermediary.

And nothing happened.

They didn’t get a reply, much less an invitation to come and talk with the board in confidence.

I know the board received the letter and I know it was discussed, but it went no further.

The board stayed silent.

And the brave staff, their hearts swollen with disbelief and disappointment, felt that they were entirely on their own. They retreated back into the shadows and got on with caring for the elderly and vulnerable residents of Lyndoch.

That was 18 months ago.

I don’t know what has happened to the staff who wrote this letter, but their predicted catastrophe has come to pass.

The steady loss of experienced and dedicated staff from right across Lyndoch over the past five years has, in recent weeks, become a flood.

And still the board says, and does, nothing.

* Board members Percy Eccles and Suzanne Coulson resigned in March and May of this year. They have not been replaced.

Carol Altmann – The Terrier

Even South West MP Roma Britnell can’t get straight answers from the Lyndoch Living board.

The board has given short shrift to Ms Britnell’s recent questions about its blanket rejection of 115 membership applications from the community.

Its fulsome response to Ms Britnell was, wait for it, that it was “acting within the Lyndoch constitution.

End of conversation.

Ms Britnell was told nothing more.

At least the board is even handed when it comes to answering questions: it ignores everyone.

Ms Britnell, like the rest of us, learned nothing about why the applications were rejected, the criteria used, or the process followed.

We can only surmise, therefore, that there was no process or selection criteria.

It doesn’t matter that Ms Britnell, a State MP and our elected representative, was asking questions on behalf of her local constituents.

She was given zero from the board that, in theory, is also supposed to represent the community.

So if Ms Britnell can’t get an answer, what hope does someone like Warrnambool resident Margy Jackson have?

Margy, a retired school teacher, recently wrote to Lyndoch chair Sue Cassidy expressing her concerns about Lyndoch and the cutting out of the community.

Margy has had no response.

Former Deakin Professor James Dunbar and retired naval officer Jim Burke wrote to the board some months ago expressing their concerns about the viability of the $22m medical clinic being built at Lyndoch.

They have had no response.

It appears that the current board of seven volunteers – Ms Cassidy, Kane Grant, Andrew Paton, Kerry Nelson, Prof Rob Wallis, Lorraine Mielnik and Ron Page – has decided they are answerable only to themselves and the CEO.

Have they lost sight of who built and supported Lyndoch for so many decades?

Why else would the board agree to turn its back on their own community?

And why would these remaining board members (Percy Eccles and Suzanne Coulson quit earlier this year) want to be a part of such a closed shop?

Only they can answer that question.

I don’t expect any answers soon, but with Lyndoch’s staff and residential care – its core business – suffering under the board’s watch, the questions will only keep coming.

Carol Altmann – The Terrier

South West MP Roma Britnell has asked Lyndoch for an explanation as to why every single membership application from 115 lodged this month was rejected.

“I’ve had contact from a number of people about this issue,” Ms Britnell said.

“I understand that Lyndoch, as a community established and owned service, holds a special place in the heart of the Warrnambool and south west community and I am aware of concerns that some people have raised.

“As such I have made contact with Lyndoch Living asking for advice on the application process and why applications may be rejected.”

Lyndoch is not always rapid in its responses to Ms Britnell, but we can only hope she receives a fulsome answer shortly.

Ms Britnell’s views are shared by other community leaders, including Member for Western Victoria Bev McArthur.

Ms McArthur said she was concerned that so many membership applications had been rejected and “would like to understand why this has happened”. 

“As a community organisation, openness and accessibility to residents should be a high priority,” she said.

“Many of the membership applicants were highly qualified and motivated, and could surely have brought great energy and expertise to Lyndoch.”

Ms McArthur said the current members of Lyndoch should be on the public record, and the criteria for the application process properly explained.

“The existing situation seems needlessly secretive, and does nothing to cement the vital community link.

“I call upon Lyndoch Living to live up to its position as a community asset, and be more open and engaging in matters of ordinary membership, board membership, and AGM participation.”

Wannon MP Dan Tehan was less direct, but said the Federal Government expected “approved providers to select board members with relevant skills and expertise” to ensure “quality of care for senior Australians is prioritised and maintained.”

A good point, Mr Tehan, because as is stands, there is nobody on the Lyndoch board with experience in aged care.

Mayor Vicki Jellie and four other Warrnambool City councillors responded to a request for comment, with each speaking personally rather than on behalf of the council.

Mayor Jellie said Lyndoch Living was a valued and much loved local community facility that was “extremely important to us all”.

“As a community member, I would like to see diversity in the membership of our local community organisations to support strong, effective leadership and oversight.

“I acknowledge and commend all of those within the community who put forward applications to become Lyndoch members.”

Cr Ben Blain said “it would be good to see some new local faces on the board that represent the community” –  a view also shared by Cr Debbie Arnott.

“Lyndoch is a community owned facility and its board and membership should reflect that…I do feel it might be good to see some new faces on the board,” Cr Arnott said.

Cr Angie Paspaliaris said she believed that any community owned organisation should “seek to be as transparent, engaged and communicative as possible with the community they are there to serve.”

“There are many experienced, extremely well qualified people in Warrnambool who would be great members and contributors to the operation of our local aged care facility,” Cr Paspaliaris said.

Lastly, Cr Max Taylor said it was only “logical and permissible” that people from the community be allowed to become members of Lyndoch, and – if they so desired – to nominate for the board.

“I am sure that one of the original Board Presidents for many years in Stan Berlyn would most certainly permit this process,” Cr Taylor said.

The next Lyndoch AGM is on 26 October. Board nominations close on 12 October, but given there are no new members (that we know of), I don’t know who will be nominating for the two board vacancies left by Percy Eccles and Susanne Coulson.

We shall see.See you Sunday.

Carol Altmann – The Terrier

Another member of the Lyndoch Living board has resigned – the second resignation from the board in two months.

Suzanne Coulson, a researcher and lecturer at Deakin University in the School of Nursing and Midwifery, joined the Lyndoch board in 2017.

I don’t know why Ms Coulson resigned, and I doubt she could speak to me anyway, as all board members are bound by a confidentiality agreement which was introduced after the departure of former CEO Rhys Boyle in 2015.

Ms Coulson’s resignation follows that of veteran board member Percy Eccles, who left in March after serving almost 10 years.

Ms Coulson was one of only two board members with medical qualifications. The other is fellow lecturer in the Deakin School of Nursing and Midwifery, Lorraine Mielnik.

The resignations of both Mr Eccles and Ms Coulson come as Lyndoch Living faces mounting pressure to explain a number of concerns around its plan to build a $24 million medical clinic on site, with fears the project could send Lyndoch broke.

Lyndoch’s former Acting Chief Financial Officer Allan Conway raised the red flag publicly when he said he did not support the clinic project in its current form.

Lyndoch recently appointed its third chief financial officer in five years, with the departures of David Knight and Katie Wright.

Other recent executive resignations include IT director Dr Ed Rhode and Director of People and Resilience Fiona Moore.

A community action group made up of Warrnambool residents concerned for the future of Lyndoch was launched last week – you can follow/like the “Keep Lyndoch living” group on Facebook here.

Carol Altmann – The Terrier

A grassroots action group has formed to challenge Lyndoch Living over plans to build a $22m medical clinic that some fear may send it broke.

I have written dozens of stories these past 18 months about concerns around Lyndoch Living and every time there is the same response from readers: what can we do?

Well here is the answer – you can support this action group.

The group – “Keep Lyndoch living” (follow them on their new Facebook page here) – is being led by local people who are prepared to speak up on behalf of the community, and you can stand with them.

The co-chairs are heavy hitters in Professor James Dunbar, who has had a long and distinguished career as a health researcher in Australia and overseas. He moved to south-west Victoria from the UK to become the first Director of the Greater Green Triangle University Department of Rural Health.

Prof Dunbar taught Clinical Governance and Risk Management for Flinders University in Adelaide, Singapore and China, and is an Honorary Professor with Deakin University.

The other co-chair is Jim Burke, a former naval officer and a senior investigator for the Inspector-General of Intelligence and Security until his retirement in 2009.

They are the public face of what they hope will be a united community voice seeking answers from Lyndoch on two broad questions:

how is the medical clinic being financed?

how will it benefit the residents of Lyndoch?

Last month, Lyndoch’s former Acting Chief Financial Officer Allan Conway revealed that, on the information available to him, he had formally advised Lyndoch CEO Doreen Power that he didn’t support the medical centre as proposed.

Mr Conway added that, as a private citizen, he also held fears for the viability of Lyndoch.

Despite this fire alarm from a former, well-respected CFO, the public response from the Lyndoch board has been silence.

In a media release today, Prof Dunbar said the community group had to move quickly, as construction was due to start on the clinic any day.

“If the medical centre resulted in serious financial issues for Lyndoch, the viability of Lyndoch could be threatened,” he said.

“As the community has funded and built Lyndoch over the past 70 years, it is imperative that the medical centre is based on a sound business plan and full transparency.”

Mr Burke said the group will seek a meeting with Lyndoch board.

In the interim, the group has contacted State Minister of Ageing Luke Donnellen, Federal Member Dan Tehan and State MPs Roma Britnell, Bev McArthur and Andy Meddick, to raise the following, specific concerns:

i. The cost of the centre;

ii. How the centre is to be funded;

iii. How loans and interest are to be repaid.  Borrowing would be at the current low interest rates, but this cannot be guaranteed in the future;

iv. Whether proper business modelling has been done for the clinic (including full business and operational plans), together with an associated risk management plan;

v. Details of prospective tenants.  Whilst an unknown number of GPs from The Health Spot and Warrnambool Medical Clinic have been secured, an advertisement in the Warrnambool Standard on 1 May, 2021 raises concerns about whether an adequate number of tenants in total can be secured where there are general GP shortages in rural areas;

vi. The effect of the Royal Commission into Aged Care and whether this could cause other financial pressures on Lyndoch.

To me, the launch of this group is significant, as I have learned that it’s incredibly difficult for people in Warrnambool to publicly question the decisions of those in authority.

People, I have learned, are often fearful to speak up individually.

Strength, however, lies in numbers and a unified voice.

Whether this group succeeds as a unified voice now hinges on how many people are prepared to stand alongside them as they speak up on behalf of the community.

If you want to stand with them, you can like/share/follow the “Keep Lyndoch living” Facebook page, which will provide updates to the community on its progress.