Mayor’s response…and did we pay for a day at Flemington?

Share
Print Friendly, PDF & Email
Flemington Racecourse hosts a major race meeting each July, which corresponded with a visit to Flemington Quest motel by WCC council staff. Image: Victoria Racing Club.

Carol Altmann – The Terrier

It has taken a while, but I finally have an official response from Mayor Tony Herbert as to when councillors were told about thousands of dollars worth of unauthorised spending on a Warrnambool City Council corporate credit card.

And, thanks to a growing tribe of trusty terriers, I can also tell you more about thousands of dollars spent by the council for accommodation at Flemington, including a Saturday when the races were on.

First to the Mayor.

Cr Herbert’s statement is in full below, but the short answer is Cr Herbert was the only councillor told by former council CEO Bruce Anson about the credit card misuse.

The briefing happened in November, shortly after Cr Herbert was elected Mayor, and after the errant spending by a former senior manager, David McMahon, was apparently picked up by finance staff in September.

The council’s Audit and Risk Committee wasn’t told.

The then-mayor Cr Robert Anderson wasn’t told.

None of the other councillors were told, and I believe at least one found out about the rort when it was exposed by The Terrier two weeks ago.

Remember, councillors are there to represent us and the CEO answers to them, not the other way around.

 

As we know, the council holds briefings with councillors all the time. It’s where all the good stuff happens: the real discussion, debates and arm wrestles that used to happen in open council meetings that stretched on until midnight.

It’s also where confidential issues are raised.

But for some reason, our elected representatives –  other than one – were not told of a major financial breach by one of the council’s senior managers who, at that point, had been asked to pay back more than $4000 and I believe up to $6000.

If I had not lodged an FOI in October last year, none of us would know a thing about any of this and Mr McMahon would still be in his highly paid job.

And if we hadn’t, between us, blown this thing right open, the fresh investigation into Mr McMahon’s spending and the use of all 81 corporate credit cards would not be happening.

That is how things were allowed to operate within certain circles at council for years.

The council is yet to explain why up to six of its staff were at Flemington in July 2017, including at least one who arrived on the Saturday, a race day.

Even now, we are still not allowed to know who within council has a credit card, the spending limits, and the value to ratepayers, such as what tangible results or reports we see from the thousands of dollars spent on numerous conferences.

Thanks to the terriers out there, however, we can find out more than what the council officially tells us.

For example, through Freedom of Information I learned that more than $3500 was spent on sending up to six council staff to Flemington Quest for four days in July 2017.

Even though we paid for it, the council has refused to answer questions about this event, including why the accommodation included a Saturday and a Sunday night for at least one person, if not two.

It turns out – thankyou terriers – that the Flemington Quest is next to the Flemington racecourse which hosted the 2017 Victorian Tourism conference on the Monday and Tuesday, 24-25 July.

So perhaps the council sent six people, including two senior managers, to the conference. (It sent seven people to the same conference last year – site of the infamous Cape Schanck booze up.)

But wait, there’s more. There always is.

Recognition Race day, held each July, is a major event on the Flemington calendar each year. Image: Victoria Racing Club.

It also turns out – thankyou again tenacious terriers – that Flemington was also hosting a major racing event, Recognition Race Day, on Saturday 22 July 2017. Trainers Darren Weir and Jarrod McLean had horses running.

So, did some council staff arrive on the Saturday so they could go to the races?

I am a hopeless punter, but in the absence of any other explanation from the council spokesman, I bet they did. 

As we know, this whole issue is not just about unauthorised credit card use, but also spending which was considered – for years – to be perfectly okay. 

 

To get to the bottom of it, we will keep peeling back the layers. There is so much more to come.

In the meantime, here is Cr Herbert’s statement in full:

“I am responding to your question about the exact date of notification.

In early November Mr Anson, while briefing me on a range of matters after I was elected mayor, made me aware of the situation and indicated that WCC policy would be amended to make it more prescriptive based on the outcomes of his investigation.

As this was an internal staffing matter, Councillors were not involved as confidentiality was required.

The Council credit card policy, which has been in place for a number of council terms , and bearing in mind Councillors do not have Council credit cards – states that credit cards are to be used for official purposes only.

Prior to making a purchase with a corporate credit card, consideration must be given as to whether such expenditure is in line with the expectations of the Council.

This applies regardless of:

  • The amount of the transaction involved; and
  • The type of transaction made using a credit card. For example, whether the card is used to pay for goods/services which are bought directly from a merchant, or by mail/telephone/electronic means.

Although the matter was investigated in September 2018, our Chief Executive Officer is now conducting another review.

He is fully aware of his reporting obligations to external referral authorities and takes those responsibilities very seriously.

In relation to reporting, the CEO is legally bound to maintain confidentiality.  He is following correct procedures, as we should all expect.

To reiterate:

  • Internal processes identified spending outside of policy in September.
  • Inappropriate spending has been repaid as a result of the investigation.
  • The CEO is conducting a second review and examining card use and processes.
  • The CEO is fully aware of reporting obligations to external referral authorities and takes those responsibilities very seriously.

As I am completely satisfied this matter is being dealt with appropriately , I do not intend making any further comments on this matter.

I trust this has answered your questions.”

If you would like to support the work of the The Terrier, you can  always throw something into the tip jar.

Terrier Tip Jar

5 thoughts on “Mayor’s response…and did we pay for a day at Flemington?”

  1. Well, Carol, I am not a punter either but I would wager that our esteemed Mayor will make further public comment whatever he may currently think.

  2. Fraudulent use of ratepayer funds is not a confidential matter. Audit Committee of the Council should have been fully informed immediately by the CEO. Audit Committee is there to protect ratepayers interests (and to ensure rectification in this case) . If fraud is not reported immediately then it can be assumed that a cover up occurs in the interim.
    Policy for attendance at approved
    conferences should require that only the relevant officer attends and reports back to council.

  3. Organizations deal with confidential matters on a recurring basis. I also believe Council CEOs can put confidential items to meetings and committees. Not informing the council and the audit committee is a governance failure. Audit committees manage risk of which fraud is paramount. I would hope the councils audit committee is now all over this including a report on events leading up to the employees departure and what the ceo will now do.

  4. Would have thought Mr McMahon’s behaviour of falsifying invoices is fraud according to IBAC. (After weaving my way thought their website I found a check list. Below.)

    So if the CEO hasn’t advised IBAC (as you suggest is required) then this failure needs to be brought to their attention.

    https://www.ibac.vic.gov.au/publications-and-resources/article/controlling-fraud-and-corruption-a-prevention-checklist

    Also found this. Corporate cards page 58:
    https://www.ibac.vic.gov.au/docs/default-source/reviews/local-government-integrity-frameworks-review.pdf?sfvrsn=ed162313_8

    Report corruption here: https://www.ibac.vic.gov.au/reporting-corruption/report

Leave a Reply

Your email address will not be published.